Day of Caring FAQ

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For Projects

  1. Who can register a project for Day of Caring?
  2. Can my project be turned down?
  3. I've registered! What happens next?
  4. When I register for Day of Caring, am I guaranteed volunteers?
  5. What happens if my project isn't selected by a team?
  6. What are my responsibilities as a project host?
  7. What happens if it rains?
  8. What is the Day of Caring kick-off breakfast?
  9. Can I get Day of Caring shirts?
  10. Can United Way provide any other supplies?

For Volunteers

  1. Who can volunteer on Day of Caring?
  2. How do I register my team?
  3. What do I need to know when I register?
  4. When should I register my team?
  5. Can my team select more than one project?
  6. I've registered! What happens next?
  7. Do I need to create an account at Signup.com?
  8. Can my project be canceled?
  9. What happens if it rains?
  10. What is the Day of Caring kick-off breakfast?
  11. Can I get Day of Caring shirts?

 

1. Who can register a project for Day of Caring?

Any group or organization whose work positively impacts and/or benefits the communities at large within our eastern service area of Westmoreland, Fayette and Southern Armstrong Counties is eligible to register a project for Day of Caring. You do not have to be a United Way partner agency or a 501(c)(3) non-profit, but your project does have to benefit the greater community.

 

2. Can my project be turned down?

Yes. All projects are subject to review and approval by United Way.

 

3. I've registered! What happens next?

Great! Here's what to expect:

  • First, you'll receive a confirmation email with a copy of your project registration. Keep this for your records.
  • On July 10, volunteer registration opens. Your project will be available for teams to select.
  • When your project is selected by a volunteer team, you will be notified via email by United Way.
  • You'll be instructed to work directly with your team moving forward, including communicating details about your project leading up to Day of Caring.

 

4. When I register for Day of Caring, am I guaranteed volunteers?

No. We will do everything we can to secure volunteers for your project, but projects are selected by teams who register to volunteer on Day of Caring.

 

5. What happens if my project isn't selected by a team?

You will be notified the first week of September. We can work with you to reschedule your project for another date.

 

6. What are my responsibilities as a project host?

Project hosts must provide:

  • Prompt and clear communication with their volunteers after their project is selected by a team.
  • One or more staff at their project site at all times.
  • All the equipment, tools and supplies your volunteers will need to complete your project.
  • Any necessary safety equipment.
  • Any meals taking place within the time frame of the project.
  • Water for all volunteers.
  • Completed Day of Caring liability & photo/video release forms for all Day of Caring volunteers and any additional volunteers, staff or clients associated with the project.  Forms must be returned to United Way within two weeks of the event.

 

7. What happens if it rains?

Day of Caring is a rain or shine event. We encourage you to have a back-up project planned in case of rain. If you must cancel your project because of rain, you are responsible for communicating with your volunteers. United Way is not responsible for individual project cancellations.

 

8. What is the Day of Caring kick-off breakfast?

It's new for 2017! Replacing our previous after party event, the kick-off breakfast is an opportunity for volunteers, project hosts, United Way staff and supporters to gather and get fueled up for an amazing day of doing good. Project hosts and their staff are invited to attend. The breakfast will be held from 8-9 am at New Stanton Park. Download the breakfast flyer.

 

9. Can I get Day of Caring shirts?

Yes. Project hosts and their staff will be invited to order complimentary Day of Caring shirts July 24 - August 7. Orders will be processed by our partners at Staples and delivered directly to your organization. United Way will not have shirts available at our office. The order deadline is final.

 

10. Can United Way provide any other supplies?

You are responsible for all the equipment, tools and supplies your volunteers will need to complete your project. However, United Way can provide your project with Day of Caring yard signs, to help identify you as a Day of Caring project site to volunteers and the public on Day of Caring. Signs will be available for pick-up at the United Way office one week prior to the event and at the kick-off breakfast.

United Way partner PPG Paints also provides a limited paint donation program to participating Day of Caring projects. The program includes paint only and does not include painting supplies like brushes, rollers or drop clothes. The program is renewed on an annual basis, and in the case that the program is not renewed, United Way is not responsible for providing paint for your project. The Day of Caring project registration will provide additional details.

 

1.  Who can volunteer on Day of Caring?

Any community group, organization or workplace can volunteer on Day of Caring. The event is designed for volunteer teams and all teams must pre-register. Your team can be as small or as big as you like. Teams typically range from two people up to 70 people – or more!

 

2. How do I register my team?

Visit unitedway4u.org/DayofCaring between July 10 and August 25. Click the “register now” link to be directed to our volunteer registration page on Signup.com.

 

3.  What do I need to know when I register?

You’ll need to know your team leader's contact information (usually this is the person registering the team), the total number of volunteers on your team and how many of your team members will attend our kick-off breakfast. You'll also be able to pick your own project when you register, so you should know what project(s) is best suited to your team's interests, availability and skills.

 

4. When should I register my team?

Volunteer registration is open from July 10 - August 25, but the earlier the better! When you register early, you’ll get the prime pick of projects. Plus, those who register before August 7 will have the opportunity to order Day of Caring shirts.

 

5. Can my team select more than one project?

Yes. However, we recommend only taking on the number of projects that you are confident you can fill.

 

6. I've registered! What happens next?

Great! Here’s what to expect:

  • You’ll receive confirmation message from Signup.com
  • You'll receive a confirmation message from United Way with a list of next steps.
  • Your Project Host will contact you to introduce themselves, review your project and answer any questions.
  • If you register before August 7, you’ll receive a Day of Caring shirt order form via email.

 

7. Do I need to create an account at Signup.com?

No, you are not required to create an account on Signup.com. You can register your team for Day of Caring and select a project without an account.

 

8. Can my project be canceled?

Yes. Periodically, Day of Caring projects cancel prior to the event. Should this occur, United Way will contact you directly and work to arrange an alternative project.

 

9. What happens if it rains?

Day of Caring is a rain or shine event. Your Project Host will have a rain plan in place in case of bad weather. Should your project have to cancel due to weather, your Project Host will contact you directly.

 

10. What is the Day of Caring kick-off breakfast?

It's new for 2017! Replacing our previous after party event, the kick-off breakfast is an opportunity for volunteers, project hosts, United Way staff and supporters to gather and get fueled up for an amazing day of doing good. All volunteers are invited to attend. The breakfast will be held from 8-9 am at New Stanton Park. Download the breakfast flyer.

 

11. Can I get Day of Caring shirts?

Yes. All Day of Caring volunteers are invited to order complimentary Day of Caring shirts. The shirt order period is July 24 - August 7. Volunteer teams registered before August 7 will receive a shirt order form via email. Please note: Orders will be processed by our partners at Staples and delivered directly to your organization. United Way will not have shirts available at our office. The order deadline is final.